Administrative Assistant Contract

VTRAC Consulting Corporation
Intelligent Solutions

Thank you for applying to VTRAC opportunities. Please e-mail your resume as a MS-WORD document in confidence Subject: Administrative Assistant, Attention:  [email protected] or call: (647) 250-7301

Position#:                      23075

Position:                        Administrative Assistant

Position Type:               Contract (6 months)
No. of Positions:           1
Location                       Los Angeles

Responsibilities

• Manage multiple calendars, make restaurant reservations and set up Teams meetings. Proactively manage for scheduling conflicts for key senior-level executive staff.
• Make complex domestic and international travel arrangements for senior executives and basic domestic travel for all of the office staff.
• Organize occasional team offsite meetings. Prepare, review and submit expense reports.
• Process and track confidentiality agreements for the Originations team.
• Compile Adobe PDF documents to produce client reports and deliverables. Print-bound investor documents.
• Support marketing initiatives including coordinating email blasts, organizing events, and maintaining marketing budget and schedule.
• Assist with the coordination of special projects and events as needed, i.e., conference sponsorships, client events, etc.

Qualifications

• Proficiency in Microsoft Office, Word, Excel, PowerPoint, Adobe Acrobat and database entry
• Strong organizational and time management skills and ability to prioritize varied and multiple tasks
• Excellent communication skills
• Strong ability to build rapport and strong working relationships to encourage a supportive working environment.
• Candidates who evidence responsiveness, timeliness and detail orientation will be prioritized.

We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.

Toronto                   .           New York                  .            Miami                    .           Houston                   .              Paola Alto   

Tagged as: Adobe Acrobat, Excel, Microsoft Office, PowerPoint, word