Thank you for applying to VTRAC opportunities. Please e mail your resume as an MS WORD document in confidence Subject: Administrative Assistant, Attention: [email protected]or call: (647) 250 7330
Position #: 22197 Position: Administrative Assistant Position Type: Contract (6 months) No. of Positions: 1 Location: Toronto, ON
Position Description:
Provides administrative support to the Head of ETFs & Indexed Strategies in Canada, along with other key direct reports, as determined.
Responsibilities
Providing direct administrative support to the Head of ETFs & Indexed Strateiges Canada, and other designees
Maintaining calendars and schedules for meetings, appointments, travel, conference calls, etc
Coordinating internal/external meetings including booking conference rooms, scheduling with participants, working with IT on audio/visual needs, catering etc
Booking travel domestic and international and manage expense reports
Monitoring and distributing all incoming and outgoing correspondence (mail, email, and telephonic) and maintain files
Creating and editing agendas, presentations, and other materials for meetings; takes minutes during meetings as needed
Conducting research, compile information, and prepare presentations for company senior leaders, internal clients, and boards of directors
Providing backup support for Executive Assistants as needed
Special projects as assigned
Qualifications
Bachelor’s degree and/or equivalent work experience
8+ years of administrative or professional office experience
Familiarity with the investment management industry is a plus
Outstanding organizational skills and attention to detail
Ability to anticipate leaders’ needs; and support leaders with limited direction
Flexibility; the ability to set priorities and work well under pressure to meet deadlines
Expert level verbal and written communication skills
Ability to handle and manage multiple tasks
Expert proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Ability to work independently and proactively while maintaining a customer service oriented attitude in a fast paced and changing environment
High integrity and ability to handle confidential and sensitive material in a highly professional manner
Mature judgment, willingness to take responsibility, and initiative to make decisions within the scope of responsibilities
We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.