Executive Assistant Contract

VTRAC Consulting Corporation
Intelligent Solutions

Thank you for applying to VTRAC opportunities. Please e-mail your resume as a MS-WORD document in confidence Subject: Executive Assistant Attention: [email protected] or call: (929) 450-3050

Position #:                 22103
Position:                    Executive Assistant
Position Type:           Contract
No. of Positions:       1
Location:                  New York, NY

Description:

The Executive Assistant will provide administrative support for Portfolio Managers and Analysts on the Global Equity Team. This position interacts with both internal and external clients. It is a demanding position, requiring attention to detail and follow-up skills to provide a best-in-class experience to all stakeholders.

Responsibilities:

• Heavy calendar management and meeting planning, includes:
o Interacting with Management & Brokers to schedule meetings
o Careful attention to time constraints when scheduling meetings offsite
o Greeting guests
o Reserving conference rooms
o Collaborating with Technology for AV needs
o Food orders and set-up
• Assembling meeting documents, prep notes, financial/economic data as necessary
• Filing meeting notes in binders and online
• Oversee all travel bookings, reservations, and logistics
• Reconcile expenses
• Collaborate with other Executive Assistants on the Team and provide back-up coverage as needed

Must Have:
• 7+ years of experience supporting an executive/executive and team
• Proficiency with Microsoft Office
• Ability to manage through multiple concurrent tasks in an environment of rapidly changing priorities
• Able to work independently
• Excellent organization, time management, and interpersonal skills
• Positive independent judgment and initiative
• Ability to communicate in clear language both verbally & in writing
• Positive attitude and professional demeanor
• Ability to interact with internal and external executives
• Ability to handle confidential matters with discretion
• Ability to prioritize and multi-task
• Ability to remain calm and flexible with respect to deadlines
• Strong attention to detail

We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.

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Tagged as: Microsoft Word, MS Excel, PowerPoint