URGENT – Payroll Specialist, PERMANENT/Spécialiste de la paie, POSTE PERMANENT Permanent

VTRAC Consulting Corporation Intelligent Solutions

Thank you for applying to VTRAC opportunities. Please email your resume as an MS-WORD document in confidence Subject: Payroll Specialist, PERMANENT, Attention: [email protected], (647) 250-7330.

Position: Payroll Specialist

Position Type: Permanent

No. of Positions: 1

Location: Montreal

Description

Looking for a detail-focused and hands-on Payroll Specialist to support operations. Reporting to senior HR leadership, this position plays a key role in delivering payroll services while also supporting day-to-day employee relations and HR processes at a local site.

This role combines transactional payroll ownership with frontline HR support. The individual will be the go-to contact for employees, ensuring payroll accuracy, supporting employee changes, and maintaining compliance with applicable employment standards. This is a fully onsite role based and requires fluency in both English and French. This position offers a competitive base salary while working with a dynamic and innovative organization.

Key Responsibilities

Payroll (Major Focus)

• Manage full-cycle payroll processing for designated employee groups across multiple regions, ensuring timely and accurate execution
• Handle payroll updates, including new hires, salary adjustments, incentives, commissions, leaves, terminations, and deductions
• Administer equity-related compensation programs (e.g., share plans), including tracking, reporting, and payroll implications
• Perform payroll reconciliations, identify discrepancies, and resolve issues efficiently
• Support payroll activities across different jurisdictions, ensuring proper data handling and compliance
• Prepare required payroll documentation such as employment records, year-end tax forms, and audit materials
• Act as the main contact for payroll-related inquiries from employees and internal stakeholders
• Ensure payroll data aligns with HR records, including contracts, promotions, and benefits changes
• Work closely with finance teams on reporting, accruals, and payroll-related financial processes
• Contribute to improving payroll workflows, controls, and documentation
• Coordinate with external vendors and support payroll system updates, testing, and issue resolution
• Assist with payroll readiness for new regions as the organization expands
• Maintain strict confidentiality when handling sensitive employee and compensation data

Human Resources (Supporting Focus)

• Serve as a local HR contact for employees, addressing questions and concerns
• Support onboarding activities, including documentation and system setup
• Provide guidance on HR policies, compensation, and benefits inquiries
• Assist with recruitment coordination, including screening and scheduling
• Support employee lifecycle activities such as role changes, exits, and documentation updates
• Ensure adherence to provincial employment regulations and internal policies
• Collaborate with the broader HR team to maintain consistency across processes and initiatives

Qualifications

• 3+ years of experience in payroll processing, ideally supporting multiple regions
• Solid understanding of Canadian payroll practices and compliance requirements
• Experience working with payroll/HR systems (any modern platforms)
• Fluency in both English and French is required
• General understanding of HR operations and employee lifecycle processes
• Strong attention to detail and ability to handle confidential information
• Effective organizational and problem-solving skills
• Comfortable working in a fast-paced, multi-priority environment

Work Environment

• Full-time schedule (Monday to Friday)
• Some flexibility may be needed during peak payroll cycles or deadlines

We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.

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